How do I submit contributions that do not align to my regular payroll schedule?
If you need to submit a contribution that is not tied to a regular pay cycle, select the "Other Actions" button on your contributions dashboard. From there, the options of "Off-Cycle Contribution" and "Loan Repayment" will appear.
By selecting "Off-Cycle Contribution", a pop up box will ask you to enter the date for the submission.
Enter the date for the contribution date and select "Continue". You you will be brought to the exact same contribution grid that you use for processing scheduled payroll contribution. You may begin your submission by selecting from: Upload File, Copy from [Previous Date] or Manual Entry.
If you see any of the fields highlighted in red, you will need to correct the information or delete unrecognized employees from this grid.
If there are any new participants on your upload file, you will be able to add them while processing your contribution. For more information about adding new participants, click here.
Once all highlighted fields are corrected and any new participants are added, click "Send & Validate" to proceed to the Review Submission page.
On the Review Submission page you will have the opportunity to take several actions:
- "Complete Submission" = Fully submit the contributions for further processing to Voya ABA
- "Edit Submission" = Go back and make further edits to the submission
- "Cancel" = Delete the submission and start over
From this page, you can review & confirm the details of your submission. When you are ready to proceed, click "Complete Submission".
Note - Just below the "cancel submission" button, there is an "On/Off" toggle that can be used to view Employees with $0 contributions. If the switch is On, the Contribution Details will include employees who have not contributed in the submission. If the switch is Off, you will only see employees who have contributed.
As the "Contribution Details" provides a brief summary of the submission on the Review Submission page, you may use the pagination feature to view the remainder of participants and their contributions (as seen below).
After clicking Complete Submission, you should see "All Done!" with “confetti”!
Off-cycle contributions and loan repayments will be clearly labeled on the Contribution Dashboard for easy identification.
Please contact: firstname.lastname@example.org for further assistance.